terms and conditions

These terms and conditions are deemed to be accepted by Keith Morris Photography hereinafter referred to as  “the photographer” and the client (s) specified overleaf they may only be modified with the written consent of both the photographer and the client (s).

1.               Service Provided  The photographer will provide the service required at the time of booking, any variation of the coverage required is to be discussed with the photographer before the wedding date.

2.               Deposits  A deposit/retainer fee must be paid before a booking can be confirmed.

3.               Final Payments  At least one week before the wedding a sum equal to 50% of the balance remaining is due and payable, failure to do so may result in non attendance on the wedding day by the photographer in which case the full balance remaining becomes due upon demand.  The remaining balance becomes due upon delivery of the completed image file and DVD disks.  Payment for additional wedding books/albums is due when the completed layouts have been approved by the client, before the order goes for printing.

4.               CHANGE OF WEDDING DATE  In the event of the client(s) moving the wedding to a different date every effort will be made to accommodate the revised schedule.  If this is not possible then the cancellation terms in condition 5 will apply.

5.               Cancellation by the Client (s)  The deposit/retainer is a non refundable payment.  In the event of cancellation for whatever reason a credit equal to the deposit/retainer will be given to be used against any future photography requirements of the clients friends or family.  This credit may also be transferred to any third party of the clients choice.  When the deposit/retainer is paid this provides exclusive rights to the services of the photographer on the booked day because of this any further work will be declined on that day.  A refund of the deposit/retainer may be possible IF another booking can be taken on the same day in this case a refund of the deposit/retainer may be made LESS reasonable  costs incurred by the photographer for arranging the booking, this cost will be no more than 50% of the deposit paid.

6.               Accident or IlLness of the photographer  In this event the required coverage equal to that already booked will be provided by a third party photographer.  The client may opt for a full refund of all monies paid if this arrangement is not acceptable.

7.               COPYRIGHT The copyright of all images remains with the photographer not withstanding this the client (s) may make as many copies of image files as required this also includes duplicate disks of the DVD/Blu Ray slide show.  In consideration of this the client agrees that the photographer may use  images for publicity or advertising purposes  to promote the photographers business, images will not be used for any financial gain nor passed to any third party.  Should the client (s) not wish images to be used for this purpose this should be stated clearly on the booking form.

8.               SPECIAL PHOTOGRAPH REQUESTS  Any special group photographs required should be supplied as a written list at least one week before the ceremony. No responsibility is accepted by the photographer for incomplete group coverage by failure to supply the said list.

9.               PHOTOGRAPHY DURING THE MARRIAGE SERVICE Photographs will be taken during the actual ceremony PROVIDED THE OFFICIATING CLERGY/REGISTRAR ALLOW the photographer cannot be held responsible if this permission is denied.  Many venues now prohibit photography during the actual marriage vows.

10.               Whole Day coverage Where the client (s) has/have booked whole day coverage photography will begin from where the bride is leaving and end after the first dance at the reception.  If attendance is required beyond that time the photographer must be advised in advance of the wedding day, no further charge is made for extended attendance.  It is usual for the photographer to be absent from the reception from the point of sitting down to the meal until the start of the speeches or cake cutting.

11.             Part day coverage  Where the client (s)  has/have booked part day coverage photography will begin with the arrivals at the wedding venue and end with staged cake cutting photographs BEFORE the start of the reception, speeches will NOT be photographed.

12.             SECURITY OF CLIENTS FILES  All image files are backed up and stored in three separate locations, two hard drives and CD/DVD.  These files are retained on a permanent basis, in the event of a client losing or damaging any supplied disks ONE replacement only will be supplied without charge, further disks will incur a charge of £10.00 per disk.

13.             ONLINE PREVIEWS  Preview files will be uploaded to the photographers website within 72 hours of the wedding.  By default this page will be protected by a password which will only be disclosed to the bride or groom under no circumstances whatsoever will the password be disclosed to anyone else. Should the client (s) not require password protection this must be advised in advance but please remember the previews will then be in the public domain. These previews must be regarded as “proofs”, the images will not have undergone any post processing and do not represent the full quality of the final images supplied. It is requested that client (s) DO NOT produce prints from these previews the resolution is NOT sufficient.

14.             PHOTOGRAPHY BY WEDDING GUESTS  The photographer has no desire to hinder or obstruct guests from taking photographs or video but actively encourages it but requests that when any formal shots are arranged they wait until the photographer has finished when he will step aside to allow the guests unrestricted access

15.             Submission of pictures to the press  Unless the client (s) request otherwise a suitable image will be submitted to the local press for possible publication.  The photographer cannot guarantee publication which is at the newspaper editors sole discretion.

By ticking the box on the booking form you are confirming your acceptance of these terms.